The Top Tools for WordPress Collaboration

Look, we get it. There are already a million tools available to streamline processes in your remote business.

But that’s the problem, right? Who wants to continuously log in to tool after tool when working on content, design, development, updates, and so on?

This is where plugins and integrations can be a major benefit.

For teams working with WordPress, leveraging the right tools can streamline workflows, enhance productivity, and ensure consistency across projects.

This guide delves into the top tools that facilitate effective collaboration within the WordPress ecosystem.

Can Remote Teams Collaborate on WordPress?

Absolutely.

The WordPress plugin directory currently contains over 59,000 plugins. These plugins help remote teams collaborate seamlessly.

Additionally, Automattic, the creators of WordPress, have created many tools specifically for WordPress sites. Great examples of Automattic solutions to enhance WordPress are WooCommerce, Jetpack, and, of course, Pressable. When you leverage tools from Automattic, you’ll automatically be connected with a team that deeply understands WordPress and can assist you with your unique needs.

What Are The Benefits of Collaborating On WordPress?

Collaborating directly within WordPress offers several advantages:

• Centralized Workflow: You’ll no longer need to log into multiple accounts to manage your site. You’ll be able to manage content creation, editing, and publishing all in one place. 
• Real-Time Collaboration: Multiple team members can work on the same content simultaneously, reducing delays.
• Enhanced Accountability: Track changes, assign tasks, and monitor progress within the platform.
• Improved Consistency: Utilize checklists and editorial guidelines to maintain content quality and brand voice.
• Custom Access: Ensure the people you’re collaborating with have access to the tools relevant to them, and are locked out of anything they don’t need to interact with. 

The Top Tools for WordPress Collaboration 

Below, we’ve pulled together the best tools for remote teams to collaborate on WordPress. To evaluate these tools, we tested them within a content production workflow, evaluated their features, and compared them to one another. Finally, we read numerous user reviews from Reddit, G2Crowd, the WordPress Plugin Directory, and TrustPilot.

Best WordPress Tool for Managing Permissions – Pressable

Pressable’s Collaborator functionality is designed to facilitate seamless teamwork by allowing admins to grant specific permissions to granularly manage everything, and we mean everything. This includes billing, support, databases, backups, staging sites, and more.

Whether you’re a reseller, digital agency, or simply a large in-house team with many contributors or websites, Pressable’s incredibly flexible permission system makes scaling your team as easy as we make scaling your infrastructure.

Best Tool for WordPress Collaborative Editing – Multicollab

Gone are the days of writing a blog post in Google Docs, collecting feedback, adding links and images, only to have to redo them when you migrate the content over to WordPress.

Multicollab is a WordPress collaboration plugin that lets you comment, suggest, and collaborate in real time inside WordPress without switching back and forth between WordPress and other Apps.

This is a major game changer as now writers and editors can tag each other inside WordPress directly. They can maintain each link, image, and change as they work through it. Your team will also be able to receive email notifications as soon as they are mentioned within a piece.

Best Tool for WordPress Project Collaboration – Zephyr Project Manager

Many of us rely on tools like Asana, ClickUp, Notion, Trello, and more to keep track of our team’s day-to-day activities. But again, that just adds another tool to our tech stack with an additional login and process to train each person on.

This is where Zephyr Project Management can be a huge benefit. Zephyr Project Manager is a modern, easy-to-use project manager for WordPress that helps manage all your projects and tasks effectively. With Zephyr, you create unlimited projects and customize them to your preference, set priority statuses, keep everyone informed via a discussion panel, view and track progress, and more

Best Tool for Managing a Content Calendar in WordPress – PublishPress

PublishPress is an expansive tool that can help with a variety of WordPress editorial needs. Two of the features we’re most impressed with are its ability to manage a content calendar in WordPress and its ability to incorporate checklists into your editorial flow so outside collaborators remember your specific brand preferences.

PublishPress gives you a top-level overview of your publishing schedule in calendar form. You can easily see when content is planned and when it was published. You can also drag-and-drop content to a new publication date. PublishPress even has the ability to act as a task manager, with each planned piece having individual tasks with statuses, categories, and assigned users inside a Kanban-style project board.

Best Tool for Design Teams – Atarim

Atarim is an excellent tool for designers who consistently ask for feedback on their wireframes. It’s especially helpful for designers who either work freelance or at an agency. In fact, it’s used by 10,000 agencies and freelancers worldwide on over 120,000 websites.

With Atarim, you or your collaborators can submit feedback directly on your WordPress website’s front-end (or back-end). Once you’ve installed the plugin, anyone added to your project can comment directly on copy, design, and more in the context of a real user as they browse in Chrome.

Atarim also offers Workflow Management features, so users can access a project management suite. Tasks can then be organized through Kanban boards, project stages, and project folders. It even has functionality to help users build forms and track their time.

New WordPress Features Worth Noting

In early 2025, WordPress released version three of its Gutenberg Editor. With this update, they’ve added some collaborative editing capabilities that many of us know and love in Google Docs. For the first time ever, users can share live edits and see which users are working on the same piece of content.

Most notably, inline commenting is finally available. This will allow users to leave comments directly on specific parts of a post or page, ensuring clarity about what needs to be changed and how. Additionally, users can respond to comments and resolve them.

Finally, users can also create suggested edits that the creator can either approve or deny. They can also see the document’s history and assign tasks for each piece of content.

To try the new Gutenberg Editor yourself, visit the WordPress website

Manage Multiple WordPress Sites With Pressable

Pressable includes all the tools you need to manage multiple WordPress sites. We also offer an easy-to-use dashboard, so you can manage all your sites in one place.

The Pressable dashboard includes:

• One-click cloning
• Frictionless migrations
• Smart domain management
• Finely tuned access
• On-call experts

We’re experts in managing multiple WordPress sites at a time. To see our dashboard in action, schedule a Pressable demo today.

Amanda Nadhir

With over a decade of experience in the tech industry, Amanda's experience demonstrates her sales expertise. Her commitment to building, training, and guiding high-performing teams has been instrumental in driving Pressable's success. Amanda's extensive background in sales and marketing, coupled with her sharp business acumen, has made her an invaluable asset to the tech community. Her ability to identify and foster talent, combined with her passion for developing winning sales strategies, has propelled her to the forefront of the industry. When she's not expertly navigating the tech sales landscape, she loves spending quality time with her family, loves travel and adventure, lounging pool/beach-side, playing tennis, working out, and meeting people/making friends all along the way!